Split My Bills

SplitMyBills

Group vacation expense splitter for hotels, meals, and activities

Keep the trip fun and the money conversation simple. Track shared travel costs as they happen, use a fair split for each expense, and settle the group before everyone heads home.

See it in action

Expense participant selection screen with an uneven split option
Include only the travelers who shared a meal, ride, or activity.
Expense list showing travel costs, payers, and participating members
Keep bookings and daily costs together so the final trip balance is clear.

Agree on the rules before the trip

The easiest vacation expense split is the one everyone understands before the first booking. Decide whether accommodation is equal, based on room occupancy, or handled with custom amounts. Make the same decision for transportation, meals, and activities.

Write down what is shared and what is personal. A museum ticket for the whole group belongs in the shared sheet; a personal shopping trip does not. Clear rules prevent a small expense from becoming a large disagreement later.

  • Equal splits for group bookings, shared transport, or pooled activities.
  • Custom amounts when people have different rooms or skip an activity.
  • Separate expenses for personal purchases and optional upgrades.

Record costs while the trip is happening

Add the hotel deposit, fuel, train tickets, groceries, restaurant bills, and group activities as they happen. The person who pays can be different from the people who share the expense, which keeps the final balance accurate even when one person fronts the booking.

Use one currency per sheet and agree on the conversion approach before entering expenses in another currency. The tool is most reliable when the group records amounts consistently rather than mixing currencies inside one sheet.

Review the final balance before everyone leaves

At the end of the trip, open the shared expense sheet and check that every participant is included where appropriate. The final totals show who owes what, so the group can settle with fewer one-off calculations and fewer forgotten reimbursements.

For restaurant bills, use the tip calculator when the group needs to include tax or a tip before adding the final amount to the trip sheet.

How to get started

  1. Create a trip expense sheet

    Name the sheet after the destination and add everyone sharing costs.

  2. Log bookings and daily expenses

    Record the payer, date, amount, and participants for hotels, meals, transport, and activities.

  3. Settle the group balance

    Review the final totals together and use the shareable sheet link to confirm the same numbers.

Frequently asked questions

Can one person pay for a hotel while everyone shares it?

Yes. Record the person who paid and include the participants who should share the accommodation cost.

What if only some people join an activity?

Use a custom participant selection or custom amounts so people who did not join the activity are not charged for it.

Can I include tax and tip for group meals?

Yes. Use the tip calculator for a meal total, then add the calculated amount to the group vacation sheet with the appropriate participants.

For group trips

Keep the trip moving, not the spreadsheet.

Record hotels, transport, meals, and activities as they happen, even when people join for different parts of the trip.

Start a trip sheet
  1. Add trip costsRecord hotels, transport, meals, and activities.
  2. Select participantsInclude only the travelers who shared each cost.
  3. Settle before leavingReview the final balance while everyone is together.